Follow protocols for sharing information
Suggestion for implementing the strategy ‘Coordinating community and cluster-wide learning support’
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Review all information
Review all information
Build your understanding about what support your learners need by reviewing information about their learning and wellbeing.
Information from both formal and informal sources is valued and may include:
- learning support registers
- student and whānau surveys
- focus groups and interviews
- anecdotal conversations
- learning stories and case studies
- data from inquiry projects
- records of requests for support from the Ministry of Education and Resource Teachers
- Interim Response Fund (IRF) usage
- attendance, stand-down, suspension, and exclusion data
- teacher observations.
Overview of information-sharing protocols
Overview of information-sharing protocols
An overview of how information about tamariki can be shared to ensure the mana of both tamariki and whānau is protected.
More information is available at A guide for groups sharing learning support information.
Source: Ministry of Education | Te Tāhuhu o te Mātauranga (NZ)
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Checklist for seeking agreement to share information
Checklist for seeking agreement to share information
To share personal information, you need to ensure that the parent or guardian and young person you are seeking agreement from is fully informed about:
- the purpose – why the information is being shared
- what information will be shared
- who will see it
- how it will be shared and stored safely
- when the information will be taken off the register
- how they can check the accuracy of the information
- what will happen if they don’t agree to the information being shared or want to withdraw their consent.
Make sure that everyone understands
Make sure that everyone understands
Consider what approaches you will use to build whānau, hapu, community, and staff understanding of the principles for collecting and using data.
![11911 [Screen-Shot-2020-04-15-at-5.56.18-PM.png]](https://inclusive-live-storagestack-assetstorages3bucket-3uty0hejzw6u.s3.ap-southeast-2.amazonaws.com/public/inclusive-education/example-images/Screen-Shot-2020-04-15-at-5__ScaleMaxWidthWzEwODZd.56.18-PM.png)
Source: Ministry of Education | Te Tāhuhu o te Mātauranga
The standardised learning support register on the Te Rito
The standardised learning support register on the Te Rito
The Ministry is currently trialling a new Standardised Learning Support Register (SLSR) on the Te Rito platform.
The new SLS register will provide an overall picture of need and the provision of support at school or cluster level.
Maintaining and updating the Te Rito register will be a key responsibility of the Learning Support Coordinators and SENCOs in your cluster.
Guidance will be available to support clusters to adapt their existing registers and develop new ones.
Useful resources
Useful resources
Learning Support Delivery Model: A guide for groups sharing learning support information
Read time: 15 min
The guide is to help groups of education providers and other service providers to safely and appropriately share information about children and young people who need learning support.
Download PDF
Next steps
More suggestions for implementing the strategy “Coordinating community and cluster-wide learning support”:
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Current page Follow protocols for sharing information
Return to the guide “Collaborative planning for learning”
How to use this site
Guide to Index of the guide: Collaborative planning for learning
Strategies for action:
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Collaboratively planning a universally designed learning environmentShow suggestions for Collaboratively planning a universally designed learning environment
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Making a collaborative learning support planShow suggestions for Making a collaborative learning support plan
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Coordinating community and cluster-wide learning supportShow suggestions for Coordinating community and cluster-wide learning support
- Understanding the Learning Support Delivery Model (LSDM)
- Establish a learning support community team
- Collectively agree a purpose and model
- Follow protocols for sharing information
- Review and refine plans
